Free Facilities Manager Job Description Template

Finding the right facilities manager is crucial for maintaining smooth operations and creating a productive workplace environment. 

This free job description template will help you attract qualified candidates who can effectively manage your facilities, oversee maintenance operations, and ensure compliance with safety regulations. 

Simply customize the sections below to match your organization's specific needs and requirements.

Facilities Manager Job Description

About [Company Name]

[Brief description of your company, your mission, and what makes your organization a great place to work. Include information about your industry, size, and culture.]

Position Overview

We are seeking an experienced and proactive Facilities Manager to oversee all aspects of our facility operations. The ideal candidate will be responsible for ensuring our buildings, equipment, and services meet the needs of our employees and support our business objectives. This role requires strong leadership, excellent problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Facility Operations & Maintenance

• Oversee daily operations of all facilities, including HVAC, electrical, plumbing, and building systems
• Develop and implement preventive maintenance programs to minimize downtime and extend equipment life
• Coordinate and supervise repairs, renovations, and construction projects
• Manage relationships with contractors, vendors, and service providers

Health, Safety & Compliance

• Ensure compliance with all relevant health, safety, and environmental regulations
• Conduct regular safety inspections and risk assessments
• Develop and maintain emergency response procedures and business continuity plans
• Maintain accurate records of inspections, incidents, and compliance documentation

Budget & Resource Management

• Develop and manage the facilities budget, tracking expenses and identifying cost-saving opportunities
• Negotiate contracts and purchase agreements for services and supplies
• Monitor utility usage and implement energy efficiency initiatives
• Prepare reports on facility operations, costs, and performance metrics

Team Leadership

• Supervise and mentor facilities staff and maintenance teams
• Schedule and assign work to ensure adequate coverage and timely completion of tasks
• Conduct performance evaluations and provide training and development opportunities
• Foster a culture of safety, efficiency, and continuous improvement

Space Planning & Services

• Oversee space allocation and office layout planning
• Manage moves, additions, and changes to accommodate business needs
• Coordinate building services such as cleaning, security, and reception
• Ensure facilities support employee productivity and visitor experiences

Required Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field (or equivalent experience)
• [X] years of experience in facilities management or related role
• Proven track record of managing facility operations and maintenance programs
• Strong knowledge of building systems, safety regulations, and industry best practices
• Excellent project management and organizational skills
• Strong leadership and team management abilities
• Proficiency with facilities management software and Microsoft Office Suite
• Valid driver's license

Preferred Qualifications

• Professional certification (e.g., CFM, FMP, LEED AP)
• Experience with sustainability initiatives and green building practices
• Background in [specific industry] facilities management
• Experience managing multi-site facilities
• Knowledge of budgeting and financial management
• Strong vendor management and negotiation skills

What We Offer

• Competitive salary range: [salary range]
• Comprehensive health, dental, and vision insurance
• [Retirement plan details]
• [PTO/vacation days] days of paid time off
• Professional development and training opportunities
• [Any other benefits specific to your company]

Physical Requirements

• Ability to walk facilities and climb stairs regularly
• Occasional lifting of up to [X] pounds
• Availability for after-hours emergency response when needed
• Ability to work in various environmental conditions (indoor/outdoor, varying temperatures)

How to Apply

Interested candidates should submit their resume and cover letter to [email address] with the subject line "Facilities Manager Application - [Your Name]". Please include examples of facilities projects you've successfully managed and any relevant certifications.

[Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Application Deadline: [Date]
Start Date: [Date]
Location: [City, State]
Employment Type: Full-time

Last Updated: [Date]