The Power of Preventative Maintenance for Schools

Schools are bustling centres of education, nurturing young minds and fostering growth. To create an optimal learning environment, it is crucial to ensure that school facilities are well-maintained and free from disruptions.
The Power of Preventative Maintenance for Schools
Written by
Darren Stewart
Published on
April 12, 2023

The Power of Preventative Maintenance for Schools

Schools are bustling centres of education, nurturing young minds and fostering growth. To create an optimal learning environment, it is crucial to ensure that school facilities are well-maintained and free from disruptions. This is where preventative maintenance plays a vital role. By implementing a comprehensive preventative maintenance program tailored specifically for schools, educational institutions can proactively address maintenance needs, minimise costly repairs, and provide a safe and conducive environment for students, teachers, and staff.

The Importance of Preventative Maintenance in Schools

In the context of schools, preventative maintenance goes beyond simply fixing issues as they arise. It focuses on identifying potential problems in advance, conducting routine inspections, and performing scheduled maintenance tasks to prevent breakdowns or failures. By prioritising preventative maintenance, schools can:

a) Ensure Safety: Schools are responsible for the well-being of their students and staff. Regular inspections and maintenance of facilities, electrical systems, fire alarms, and security systems help identify and rectify potential safety hazards before they pose a risk.

b) Optimise Learning Environments: A well-maintained school environment contributes to a positive learning experience. Routine maintenance of heating, ventilation, and air conditioning (HVAC) systems, lighting, classroom equipment, and furniture ensures a comfortable and conducive atmosphere for effective teaching and learning.

c) Extend Equipment Lifespan: By conducting preventive maintenance on school equipment such as projectors, computers, printers, and laboratory apparatus, schools can prolong their lifespan and reduce the need for frequent replacements, saving valuable budget resources.

Developing a Customised Preventative Maintenance Plan for Schools

Each school has unique maintenance requirements based on its size, facilities, and specific needs. Here are some key considerations when developing a tailored preventative maintenance plan for schools:

a) Asset Inventory and Assessment: Conduct a comprehensive inventory of school assets, including buildings, equipment, and systems. Evaluate their condition and prioritise maintenance based on criticality and usage frequency.

b) Scheduled Inspections and Maintenance: Create a calendar for regular inspections and maintenance tasks. This includes HVAC system checks, plumbing assessments, roof inspections, electrical system maintenance, playground equipment evaluations, and pest control measures.

c) Safety and Compliance: Ensure compliance with safety regulations and standards. Conduct fire safety inspections, test emergency systems, maintain fire extinguishers, and regularly inspect playground equipment for safety hazards.

d) Collaborative Efforts: Involve teachers, staff, and maintenance personnel in reporting maintenance issues promptly. Encourage open communication channels and create a user-friendly system for reporting maintenance requests or concerns.

e) Vendor Management: Establish relationships with reliable vendors or contractors who specialise in school maintenance. Clearly communicate expectations, ensure competitive pricing, and maintain a record of their services and performance.

Leveraging Technology for Efficient School Maintenance

Modern technology can greatly streamline preventative maintenance in schools. Consider utilising the following tools and systems:

a) Computerised Maintenance Management System (CMMS): Implementing a CMMS helps centralise work orders, track maintenance history, and schedule preventative maintenance tasks. It improves communication, simplifies reporting, and enhances overall efficiency.

b) IoT Sensors and Monitoring: Utilise Internet of Things (IoT) sensors to monitor critical systems such as HVAC, water leaks, or energy consumption. Real-time data and predictive analytics can help identify potential issues and optimise maintenance efforts.

c) Mobile Applications: Equip maintenance staff with mobile apps that allow them to access work orders, record inspections, and communicate with the maintenance team. This improves response time and enables efficient task management.

Engaging the School Community

Involving the school community in preventative maintenance fosters a sense of ownership and promotes a safe and well-maintained learning environment. Encourage students and staff to report maintenance concerns, conduct educational campaigns on maintenance awareness, and organise periodic facility walkthroughs to identify any maintenance requirements.


Preventative maintenance holds immense value for schools, ensuring safety, promoting a conducive learning environment, and extending the lifespan of assets. By developing a customised preventative maintenance plan, leveraging technology, and engaging the school community, educational institutions can proactively address maintenance needs, reduce operational costs, and provide an optimal environment for students to thrive. Embracing preventative maintenance as a priority sets schools on a path to success, enabling them to fulfil their mission of educating future generations in a safe and nurturing setting.

Download Our Preventative Maintenance Excel Template
Want a template to work from? Download our Excel Maintenance Template
Read about our privacy policy.
Oops! Something went wrong while submitting the form.

The Easy to use CAFM Software

Digitise Your Facility Maintenance Management with Faultfixers

Facility Maintenance is Important. Try our CAFM system for free today.