Maintenance Software for Small Businesses

Maintaining the operations of a small business involves a multitude of tasks, ranging from daily upkeep to emergency repairs. Ensuring that everything runs smoothly can be a daunting task, especially with limited resources. This is where a maintenance management system comes into play.
Maintenance Software for Small Businesses
Written by
Tom O'neill
Published on
June 28, 2024

Maintaining the operations of a small business involves a multitude of tasks, ranging from daily upkeep to emergency repairs. Ensuring that everything runs smoothly can be a daunting task, especially with limited resources.

This is where a maintenance management system comes into play. In this article, we will explore the benefits of CMMS software for small businesses, using FaultFixers as a prime example. We'll delve into the features of FaultFixers and explain how these can benefit business owners, ultimately reducing maintenance costs and improving operational efficiency.

What is a Maintenance Management System?

A maintenance management system, often referred to as a computerized maintenance management system (CMMS), is designed to help businesses manage their maintenance operations. It centralizes all maintenance work activities, providing tools for scheduling, tracking, and reporting. This software is crucial for both preventive and reactive maintenance tasks, ensuring that assets are properly maintained, unplanned downtime is minimized, and resources are used efficiently.

Key Features of FaultFixers

FaultFixers is a leading CMMS software tailored for small to medium-sized businesses. It offers a suite of features that streamline maintenance processes and enhance productivity. Here are some of the core features of FaultFixers:

Simple Facility Maintenance Software | FaultFixers

1. Mobile Accessibility

Benefit: Real-time Updates and Flexibility

FaultFixers is accessible via mobile devices, allowing maintenance teams to receive real-time updates, log issues, and access information from anywhere. This flexibility ensures that problems can be addressed promptly, reducing unplanned downtime and preventing minor issues from escalating into major problems.

2. Automated Work Orders

Benefit: Efficient Management of Work Orders

Automating work orders helps in prioritizing and managing maintenance work efficiently. FaultFixers generates work orders based on predefined schedules or triggered by reported issues, ensuring that maintenance tasks are not overlooked. This automation leads to a more organized workflow, saving much time and reducing the likelihood of missed maintenance activities.

3. Asset Management

Benefit: Prolonged Asset Lifespan

Effective asset management is critical for reducing maintenance costs. FaultFixers provides a comprehensive asset management module that keeps track of all assets, their maintenance history, and performance metrics. This feature helps in planning preventive maintenance, which prolongs the lifespan of assets and reduces the frequency of costly repairs.

4. Reporting and Analytics

Benefit: Informed Decision-Making

The reporting and analytics feature in FaultFixers allows business owners to gain insights into maintenance operations. Detailed reports on maintenance activities, costs, and asset performance help in identifying trends and areas for improvement. This data-driven approach enables informed decision-making, optimizing maintenance strategies and budget allocation.

5. Inventory Management

Benefit: Efficient Use of Spare Parts

FaultFixers includes inventory management software that helps maintenance managers track inventory and manage spare parts effectively. This feature ensures that the necessary parts are always available when needed, reducing delays in maintenance work and preventing unnecessary purchases.

6. User-Friendly Interface

Benefit: Quick Adoption and Reduced Training Costs

A user-friendly user interface is essential for quick adoption of any software. FaultFixers is designed with simplicity in mind, ensuring that even users with limited technical knowledge can navigate the system easily. This reduces training costs and time, allowing businesses to start reaping the benefits of the software sooner.

7. Integration Capabilities

Benefit: Streamlined Operations

FaultFixers can integrate with other business systems such as ERP (Enterprise Resource Planning) and accounting software. This integration ensures that maintenance data is seamlessly shared across the organization, streamlining operations and improving overall efficiency.

How FaultFixers Can Benefit Small Business Owners

Reduced Downtime

By enabling real-time issue reporting and efficient management of work orders, FaultFixers helps in minimizing equipment downtime. Quick response to maintenance requests ensures that business operations are not disrupted, leading to higher productivity and customer satisfaction.

Cost Savings

Preventive maintenance is more cost-effective than reactive maintenance. With FaultFixers, businesses can implement a proactive maintenance strategy, reducing the frequency and severity of repairs. Additionally, the detailed reporting feature helps in identifying cost-saving opportunities, further reducing maintenance expenses.

Improved Compliance

For businesses in regulated industries, maintaining compliance with safety and operational standards is crucial. FaultFixers helps in tracking compliance-related maintenance activities, ensuring that all regulatory requirements are met. This reduces the risk of fines and enhances the overall safety of the workplace.

Enhanced Asset Performance

Regular maintenance, facilitated by FaultFixers' asset management and preventive maintenance features, ensures that assets operate at peak performance. This not only extends the life of the equipment but also enhances its efficiency, contributing to better overall business performance.

Streamlined Communication

The mobile accessibility feature of FaultFixers ensures that all team members are on the same page, regardless of their location. This improves communication and collaboration, leading to faster resolution of maintenance issues and a more cohesive maintenance strategy.

Why FaultFixers is Better Than Using Spreadsheets

While spreadsheets have long been a go-to solution for managing maintenance tasks in small businesses, they have significant limitations compared to specialized CMMS solutions like FaultFixers. Here's a detailed look at why FaultFixers outperforms spreadsheets in managing maintenance work.

1. Automation and Efficiency

FaultFixers: Automated Processes vs. Spreadsheets: Manual Data Entry

One of the most significant advantages of FaultFixers over spreadsheets is automation. FaultFixers automates work orders, scheduling, and notifications, which drastically reduces the time and effort required for manual data entry. Spreadsheets, on the other hand, require continuous manual input, which is time-consuming and prone to human error.

2. Real-Time Updates

FaultFixers: Instant Updates vs. Spreadsheets: Static Information

With FaultFixers, updates are made in real-time and accessible from anywhere via mobile devices. This ensures that maintenance teams are always informed about the latest status of tasks and issues. Spreadsheets are static documents that need to be manually updated and shared, leading to delays and potential miscommunication.

3. Centralized Data Management

FaultFixers: Centralized Database vs. Spreadsheets: Disjointed Files

FaultFixers centralizes all maintenance-related data in one system, making it easy to access and manage information. In contrast, spreadsheets often exist as multiple files that need to be manually compiled, leading to disjointed data management and the risk of losing critical information.

4. Detailed Reporting and Analytics

FaultFixers: Advanced Analytics vs. Spreadsheets: Basic Analysis

FaultFixers offers advanced reporting and analytics features that provide deep insights into maintenance operations. These reports can help identify trends, track performance, and optimize maintenance strategies. Spreadsheets can only offer basic analysis and often require complex formulas and manual data manipulation to generate reports, which can be time-consuming and less insightful.

5. User-Friendly Interface

FaultFixers: Easy Navigation vs. Spreadsheets: Steeper Learning Curve

FaultFixers is designed with user-friendliness in mind, offering an intuitive interface that is easy to navigate even for those with limited technical skills. Spreadsheets, especially when used for complex maintenance tracking, can become cumbersome and require a steep learning curve to use effectively.

6. Integration Capabilities

FaultFixers: Seamless Integrations vs. Spreadsheets: Limited Integration

FaultFixers can integrate seamlessly with other business systems such as ERP and accounting software, ensuring smooth data flow across the organization. Spreadsheets offer limited integration capabilities and often require manual import and export of data, which can lead to errors and inefficiencies.

7. Mobile Accessibility

FaultFixers: Mobile Support vs. Spreadsheets: Limited Mobility

FaultFixers supports mobile access, allowing maintenance teams to update and access information on-the-go. This is particularly beneficial for businesses with field operations. Spreadsheets, while accessible on mobile devices, do not offer the same level of functionality and ease of use as a dedicated mobile app.

8. Compliance and Auditing

FaultFixers: Automated Compliance Tracking vs. Spreadsheets: Manual Tracking

FaultFixers helps businesses stay compliant with regulatory requirements by automating compliance tracking and generating audit-ready reports. Spreadsheets require manual tracking of compliance-related tasks, increasing the risk of missing critical activities and failing audits.


While spreadsheets may seem like a cost-effective solution for managing maintenance tasks, they fall short in several key areas compared to specialized CMMS solutions like FaultFixers. The automation, real-time updates, centralized database, advanced reporting, and user-friendly interface of FaultFixers provide significant advantages, leading to increased efficiency, reduced errors, and lower maintenance costs. For small businesses aiming to optimize their maintenance operations, transitioning from spreadsheets to FaultFixers is a strategic move that can yield substantial benefits.

FaultFixers also offers a free trial, allowing small businesses to experience its advanced features and determine its suitability for their specific needs. This free trial period can be an excellent opportunity for small organizations and small companies to see firsthand how the best CMMS software can revolutionize their maintenance care and effective maintenance management practices.

Other Maintenance Software Providers

Here are ten other CMMS software providers that offer excellent maintenance management solutions for small businesses:

UpKeep: UpKeep is a user-friendly CMMS solution that helps businesses manage work orders, track maintenance activities, and schedule preventive maintenance. It also offers mobile accessibility for real-time updates.

Fiix: Fiix provides a comprehensive suite of CMMS software features, including inventory management, work order management, and detailed analytics. It is known for its ease of use and integration capabilities.

Hippo CMMS: Hippo CMMS offers a robust set of tools for maintenance managers, including asset tracking, preventive maintenance scheduling, and inventory management software. Its intuitive user interface makes it easy for users to adopt.

Maintenance Connection: Maintenance Connection is a powerful CMMS solution that focuses on asset management, work order tracking, and inventory management. It provides detailed reporting and analytics to help optimize maintenance operations.

ManagerPlus: ManagerPlus is an asset management and maintenance management system that helps businesses streamline their maintenance processes. It offers features like historical data tracking, spare parts management, and preventive maintenance scheduling.

eMaint: eMaint is a flexible and scalable CMMS software that caters to businesses of all sizes. It includes advanced features such as real-time monitoring, inventory management, and detailed reporting.

Limble CMMS: Limble CMMS is known for its simplicity and effectiveness. It offers features like work order management, asset tracking, and preventive maintenance scheduling, making it ideal for small organizations.

EZOfficeInventory: EZOfficeInventory is a cloud-based maintenance management system that focuses on asset tracking, maintenance scheduling, and inventory management. It provides real-time insights and easy integration with other business systems.

MAPCON: MAPCON offers a robust CMMS solution with features like work order tracking, preventive maintenance scheduling, and inventory management. It is designed to be user-friendly and highly customizable.

These CMMS solutions offer a variety of advanced features that can significantly improve maintenance care and effective maintenance management for small businesses. Each provider offers unique benefits, so it's worth exploring their free trial options to find the best fit for your specific needs.

Download Our Preventative Maintenance Excel Template
Want a template to work from? Download our Excel Maintenance Template
Read about our privacy policy.
Oops! Something went wrong while submitting the form.

Get Started Today

Try our Maintenance Management Software for Free

Try our digital maintenance management software for free. Set up your facilities, import your asset information and invite your team members for free.