100 Examples of Preventative Maintenance

Prevention is the key to maintaining a smooth-running and efficient environment, and when it comes to facilities, it's no exception. From commercial buildings to industrial facilities, taking proactive steps to keep systems, equipment, and structures in top-notch condition can save time, money, and headaches in the long run. 

In this blog post, we've compiled a comprehensive list of 100 example preventative maintenance tasks that facility managers and property owners can implement. Whether you're new to facility management or a seasoned pro, these maintenance measures cover a range of areas, ensuring the safety, longevity, and optimal performance of your facility. Let's dive in and discover how these preventive actions can make a world of difference for your organisation.

HVAC Systems

Here are 10 examples of preventative maintenance tasks that can be performed on a HVAC system:

1.    Regularly inspecting and cleaning air ducts to improve air quality.
2.    Checking and calibrating thermostats for accurate temperature control.
3.    Monitoring refrigerant levels and ensuring there are no leaks.
4.    Testing and maintaining ventilation systems for proper airflow.
5.    Cleaning and aligning HVAC coils for improved efficiency.
6.    Verifying the condition of belts and pulleys and replacing them as needed.
7.    Checking insulation around HVAC components to prevent energy loss.
8.    Conducting energy efficiency assessments to optimise HVAC performance.
9.    Performing vibration analysis on HVAC equipment to detect potential issues.
10.    Implementing seasonal adjustments to HVAC settings for energy savings.

Building Infrastructure

Here are 10 examples of preventative maintenance tasks that can be performed on the infrastructure of a building.

1.    Sealing and weatherproofing windows and doors to improve energy efficiency.
2.    Inspecting and maintaining the integrity of the building's facade.
3.    Testing and repairing fireproofing materials for enhanced safety.
4.    Regularly checking and maintaining caulking and sealants to prevent leaks.
5.    Conducting roof inspections and addressing any damaged or loose shingles.
6.    Testing and maintaining the integrity of fire-rated walls and partitions.
7.    Inspecting and maintaining loading docks and bays for safety compliance.
8.    Evaluating the building's structural integrity after extreme weather events.
9.    Monitoring and maintaining parking lots and sidewalks for safe usage.
10.    Implementing seismic retrofitting for earthquake-prone regions.

Electrical Systems

Here are 10 examples of preventative maintenance tasks that can be performed on electrical systems within a facility.

1.    Conducting infrared thermography to detect electrical hotspots.
2.    Verifying grounding and bonding systems to protect against electrical hazards.
3.    Regularly testing backup generators and UPS systems for reliability.
4.    Inspecting and maintaining electrical switches and outlets.
5.    Implementing an arc flash risk assessment for electrical safety.
6.    Reviewing and updating single-line diagrams for accuracy.
7.    Conducting power quality analysis to identify and resolve issues.
8.    Performing load balancing to prevent overloading circuits.
9.    Inspecting and maintaining motor control centres and distribution boards.
10.    Monitoring and optimising electrical consumption for energy savings.

Plumbing Systems

Here are 10 examples of preventative maintenance tasks that can be performed on the plumbing systems with a building.

1.    Conducting water quality testing to ensure safe drinking water.
2.    Verifying proper drainage and clearing clogged pipes as necessary.
3.    Inspecting and maintaining backflow prevention devices.
4.    Monitoring water pressure and adjusting as needed to prevent damage.
5.    Implementing a water leak detection system to prevent water waste.
6.    Installing low-flow fixtures and toilets for water conservation.
7.    Performing sewer line inspections to identify potential blockages.
8.    Testing and maintaining water pumps and booster systems.
9.    Checking the condition of expansion tanks for proper pressure.
10.    Implementing a water treatment plan to prevent scale and corrosion.

Fire Safety Systems

Here are 10 examples of preventative maintenance tasks that can be performed in regards to fire safety and the systems related to fire safety.

1.    Conducting fire drills and evacuation exercises for occupants.
2.    Inspecting and testing fire doors and their closers for functionality.
3.    Monitoring fire alarm systems for immediate response to emergencies.
4.    Reviewing and updating the facility's fire safety plan regularly.
5.    Verifying the placement and accessibility of fire extinguishers.
6.    Testing and maintaining fire suppression systems (e.g., sprinklers).
7.    Inspecting fire-rated walls and doors for proper fire containment.
8.    Conducting fire-stopping inspections to prevent fire spread.
9.    Training facility staff on fire safety and proper equipment use.
10.    Implementing a fire and smoke damper inspection and maintenance program.

Elevators and Escalators

Here are 10 examples of preventative maintenance tasks that can be performed on elevators and escalators:

1.    Regularly checking elevator emergency communication systems.
2.    Conducting load tests to ensure elevators operate within capacity limits.
3.    Inspecting and maintaining elevator door operation for safety.
4.    Lubricating and adjusting elevator components for smooth operation.
5.    Monitoring escalator step alignment and replacing worn steps.
6.    Testing and maintaining emergency lighting in elevator cars.
7.    Verifying compliance with accessibility standards for people with disabilities.
8.    Performing ride quality inspections to prevent discomfort and complaints.
9.    Training facility staff on elevator safety procedures.
10.    Implementing an elevator service agreement for prompt maintenance.

Security Systems

Here are 10 examples of preventative maintenance tasks that can be conducted on your buildings security systems.

1.    Conducting regular security system audits to ensure optimal performance.
2.    Monitoring and analysing security camera footage for suspicious activities.
3.    Testing and maintaining access control systems, including card readers.
4.    Implementing intrusion detection systems for unauthorised entry prevention.
5.    Verifying alarm system connectivity and response with monitoring services.
6.    Conducting security vulnerability assessments to identify weak points.
7.    Training staff on security protocols and emergency response procedures.
8.    Implementing visitor management systems for controlled access.
9.    Reviewing and updating the facility's security policy and procedures.
10.    Integrating security systems with lighting controls for enhanced safety.

Grounds and Landscaping

Here are 10 examples of preventative maintenance tasks that can be performed on the grounds and landscaping of your property.

1.    Implementing a pest control program to prevent infestations.
2.    Regularly fertilising and aerating lawns for healthy growth.
3.    Installing irrigation systems for efficient water distribution.
4.    Pruning trees away from building structures and power lines.
5.    Inspecting and maintaining outdoor signage for visibility and safety.
6.    Using native plants and drought-resistant landscaping for water conservation.
7.    Testing and maintaining outdoor lighting for security and aesthetics.
8.    Conducting tree risk assessments to identify potential hazards.
9.    Regularly removing debris and leaves to prevent drainage issues.
10.    Installing outdoor seating and recreational areas for occupants' comfort.

Interior Maintenance

Here are 10 examples of preventative maintenance tasks that can be performed on the interior of your buildings and facilities.

1.    Implementing a comprehensive cleaning schedule for all areas.
2.    Conducting regular inspections of elevators and escalators for cleanliness.
3.    Monitoring restroom supplies and ensuring they are well-stocked.
4.    Repairing and repainting walls and ceilings as needed.
5.    Inspecting and maintaining flooring for safety and appearance.
6.    Testing and maintaining fire and smoke dampers in HVAC systems.
7.    Cleaning and maintaining office equipment (printers, copiers, etc.).
8.    Implementing recycling programs to promote sustainable practices.
9.    Inspecting and maintaining interior lighting for energy efficiency.
10.    Conducting regular inspections of common areas for cleanliness and orderliness.

Energy Efficiency and Sustainability

Here are 10 examples of preventative maintenance tasks that are related to energy efficiency and sustainability.

1.     Conducting regular energy audits to identify areas for improvement.
2.     Installing motion sensors and programmable thermostats for energy savings.
3.     Implementing building automation systems for efficient control.
4.     Installing solar panels or renewable energy sources for power generation.
5.     Using energy-efficient lighting fixtures and bulbs throughout the facility.
6.     Implementing a comprehensive waste management and recycling program.
7.     Retrofitting HVAC systems with energy-efficient components.
8.     Insulating walls, windows, and roofs to improve energy retention.
9.     Implementing water-saving strategies, such as low-flow fixtures and rainwater harvesting.
10.     Training facility occupants and staff on energy-saving practices and behaviours.

These additional preventative maintenance measures can further enhance the safety, efficiency, and sustainability of a facility, contributing to a well-maintained and reliable environment for its occupants. You can if you wish put together simple preventative maintenance schedule based on any these lists using the quick guide we wrote about creating a schedule in Excel, or you can try FaultFixers for free!